[Committee] Fwd: Preparations for Zero Carbon Society Lecture on Tuesday 23rd, LG18

Mon Oct 22 10:26:26 GMT 2007

Hi everyone,

looks like we'll have our table for receiving people at the entrance on
Tuesday.

However, no high-level audio / video - taping is available (see below) as we
definitely don't want to spend any money on this...

Gunnar

---------- Forwarded message ----------
From: Steve Burdett <srb4 at cam.ac.uk>
Date: Oct 22, 2007 11:23 AM
Subject: Re: Preparations for Zero Carbon Society Lecture on Tuesday 23rd,
LG18
To: Kirsty Allen <kaa26 at cam.ac.uk>
Cc: Gunnar Möller <gm360 at cam.ac.uk>, Norma Weir <nmw20 at hermes.cam.ac.uk>,
Computer Officers <computer.office at law.cam.ac.uk>

Dear Dr Moller,

Looking at the booking sheet LG18 is in use from 9.00 until your lecture
at 15.00. Not even a break for lunch. This creates a problem if you want
to set up video recording equipment. As Dr Allen has said, we cant
provide this service. However, there are two names that you can contact
to see if they can do it for you. One is called QAV, the website is

http://www.qav-ltd.com/

The other company is Cambridge Audio-Visual who although slightly
expensive give a good service. One days notice may provide a problem for
either of these. If you have looked at our AV facilities website you
will see we just provide a basic level. There is a static PC running
Windows and Office XP. I or one of my colleagues will be down to the
lecture theatre at 2.55 to turn everything on. If you have any
presentations in advance that you can e-mail to us, that would be great.

I hope this helps.

Steve Burdett

Kirsty Allen wrote:
> Dear Dr Moller,
> Thanks for your email.
> 1.  I'm afraid that the atrium is already booked for a reception on 23
> October.  This reception is slightly later than yours - but I'm afraid
> that I can't risk any overrun.
> 2.  I am not sure whether Professor Ferran (who is running the other
> public event on that day) is planning to have a welcome table at the
> front door. I suspect not - in which case we would be happy to set up
> a trestle table and a couple of chairs at the front door.  I am
> copying to Norma Weir, who will be able to confirm.
> 3.  I am copying to our computing team who will be able to advise you
> about the arrangements for the use of IT and AV.  Information about
> the facilities in LG18 is at
> <
http://www.computeroffice.law.cam.ac.uk/using_the_facultys_projection_facilities/the_david_li_kwok_po_lecture_theatre_(lg18).php
>
> They will also be able to advise you about when it's possible to do a
> test run.  I should note that the lecture theatre is being used
> between 1pm and 3pm so you won't be able to get in immediately in
> advance of your event.
> 4.  There is, as I say, another event take place - but that's not til
> 5pm. It will therefore be fine for you to have signs.
> 5.  As I say, the lecture theatre is being used until 3pm.
> 6.  This is not a service which we can provide - except at the most
> basic level.  Certainly you would need to hire an external team to
> video the event - and this is likely to be costly.
> I hope that this is helpful.  My colleagues will be back in touch with
> you in due course about the welcoming table and the audio visual
> facilities.
> With best wishes
> Kirsty Allen
>
> --On 20 October 2007 14:28 +0100 Gunnar Möller <gm360 at cam.ac.uk> wrote:
>
>> Dear Dr Allen,
>>
>> I had contacted you some time ago for a reservation of a lecture theatre
>> on the coming Tuesday, october 23rd.
>>
>> As the event comes close, I have a few more questions in order to assure
>> a successful organisation:
>>
>> 1) Can we use the downstairs lobby area after the talk for discussion
>> and
>> to serve refreshments? Is is OK if
>> we serve some juice and crisps, and would there be a possibility to
>> obtain glasses?
>>
>> 2) In order to receive the attendants, we would like to place a
>> welcoming
>> table near the main entrance, or
>> at the entrance to the lecture theatre. Are there tables available that
>> we could displace accordingly (and
>> rearrange after the talk)? We would like to invite donation to cover our
>> expenses.
>>
>> 3) We will require access to the projector in LG18, if possible. Is the
>> usage of these facilities straightforward,
>> or would you recommend that we try to set up a test run earlier?
>>
>> 4) We would like to set up signs to point to our lecture. Could you let
>> us know if there are other lectures
>> going on in parallel, so that we can assure not to interfere with them?
>>
>> 5) Would it be possible to arrive early, i.e. around 2:30pm, in order to
>> set up the equipment?
>>
>> 6) Are there facilities for recording (audio/video) of our event? If so,
>> how could we make use of them?
>>
>> It would be very helpful if you can assist us with the above questions,
>> or direct us towards the appropriate
>> contact persons.
>>
>> Thank you very much in advance for your help.
>>
>> Yours sincerely,
>>
>> Gunnar Möller
>>
>>
>> =================================================================
>>   Dr Gunnar Möller
>>   Theory of Condensed Matter Group  /  Cambridge Zero Carbon Society
>>   University of Cambridge, Physics Department
>>   JJ Thomson Avenue
>>   CB3 0HE Cambridge
>>   +44 1223 337 005   /   gm360 at cam.ac.uk
>> =================================================================
>
>
>
> Dr Kirsty Allen
> Secretary of the Faculty Board of Law
> Assistant Registrary, Academic Division
> Faculty of Law
> 10 West Road
> Cambridge CB3 9DZ
> Tel/Fax (Direct Dial): 01223 330049
> Tel (Secretary; Ms Julie Boucher): 01223 330038
> Faculty Web Site: http://www.law.cam.ac.uk/
>
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--
Steve Burdett
Computer Associate
Faculty of Law
10 West Rd
Cambridge
cb3 9dz
phone: 01223 - 330073
e-mail: srb4 at cam.ac.uk
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