[Committee] Fwd: Preparations for Zero Carbon Society Lecture on Tuesday 23rd, LG18

[S.J. Stretton]

That looks good. Can we get hold of some wineglasses? They are all
fairly standard and I wondered whether maybe people could wash from
home or borrow from college? any takers?
Steve

On 10/22/07, Gunnar Möller <gm360 at cam.ac.uk> wrote:
> Looks like we got a go-ahead for our mini-reception at 2:45h, though
> it comes with the imperative to clear things up before we get into our
> talk.
>
> Gunnar
>
> ---------- Forwarded message ----------
>  From: Kirsty Allen <kaa26 at cam.ac.uk>
> Date: Oct 22, 2007 11:52 AM
> Subject: Re: Preparations for Zero Carbon Society Lecture on Tuesday 23rd,
> LG18
> To: Gunnar Möller <gm360 at cam.ac.uk>
> Cc: Computer Officers <computer.office at law.cam.ac.uk>, Norma Weir <
> nmw20 at hermes.cam.ac.uk>
>
> Dear Dr Moller,
> It is a great pity that we are discussing these important details at the
> last minute.  We are, as you can imagine, a very heavily used facility and
> it is very difficult to accommodate everyone's needs at short notice.
> Norma has confirmed that you can have a couple of tables at which you can
> greet people at the front door of the building.  It will not, however, be
> possible for you to hold a reception in the ground floor level of the
> atrium because this will block the entrance and interfere with the normal
> running of the building.
> I am willing to permit you to hold a reception in the lower ground floor
> area from 2.45pm - 3.15pm on the following condition: that you use caterers
> who will ensure that the area is completely cleared and that all used
> crockery and glasses are removed by 4pm at the very latest.  This will
> allow the organisers of the other event (who made the booking well in
>  advance) to set up for their event.
> You will need to communicate directly with the computing team about the AV
> and recording arrangements.
> With best wishes
> Kirsty Allen
>
> --On 21 October 2007 19:37 +0100 Gunnar Möller < gm360 at cam.ac.uk> wrote:
>
> > Dear Dr Allen,
> >
> > Thank you very much for your immediate reply.
> > I'm sorry to hear that the Atrium is already reserved
>  > for the afternoon.
> >
> > As the lecture theatre LG18 is also reserved for the
> > time before our talk, we propose the following:
> >
> > Could we receive our guests at the entrance and serve
>  > some refreshments before the talk in the atrium area?
> > This would give us time to set up in the lecture theatre
> > as the previous group leaves, and we could aim at a
> > 3:15 start of our panel discussion. This would replace a
> > formal reception after the event.
> >
> > Could you let us know also at what time the other
> > reception you mention is taking place, so that we
> > can make sure not to interfere?
> >
> > Thank you very much for pointing out the user guidelines
> > of the lecture theatre.
> >
> > With kind regards,
> >
> > Gunnar Moller
>
> >
> >
> >
> > On 10/21/07, Kirsty Allen <kaa26 at cam.ac.uk> wrote:
> >
> > Dear Dr Moller,
> > Thanks for your email.
> > 1.  I'm afraid that the atrium is already booked for a reception on 23
> > October.  This reception is slightly later than yours - but I'm afraid
> > that
> > I can't risk any overrun.
> > 2.  I am not sure whether Professor Ferran (who is running the other
> > public
> > event on that day) is planning to have a welcome table at the front door.
> > I suspect not - in which case we would be happy to set up a trestle table
> > and a couple of chairs at the front door.  I am copying to Norma Weir, who
> > will be able to confirm.
> > 3.  I am copying to our computing team who will be able to advise you
> > about
> > the arrangements for the use of IT and AV.  Information about the
> > facilities in LG18 is at
> >
> <http://www.computeroffice.law.cam.ac.uk/using_the_facultys_projection_fa
> > cilities/the_david_li_kwok_po_lecture_theatre_(lg18).php
> >
> > They will also be able to advise you about when it's possible to do a test
> > run.  I should note that the lecture theatre is being used between 1pm and
> > 3pm so you won't be able to get in immediately in advance of your event.
> > 4.  There is, as I say, another event take place - but that's not til 5pm.
> > It will therefore be fine for you to have signs.
> > 5.  As I say, the lecture theatre is being used until 3pm.
> > 6.  This is not a service which we can provide - except at the most basic
> > level.  Certainly you would need to hire an external team to video the
> > event - and this is likely to be costly.
> > I hope that this is helpful.  My colleagues will be back in touch with you
> > in due course about the welcoming table and the audio visual facilities.
> > With best wishes
> > Kirsty Allen
> >
> > --On 20 October 2007 14:28 +0100 Gunnar Möller <gm360 at cam.ac.uk> wrote:
> >
> >> Dear Dr Allen,
> >>
> >> I had contacted you some time ago for a reservation of a lecture theatre
> >> on the coming Tuesday, october 23rd.
> >>
> >> As the event comes close, I have a few more questions in order to assure
> >> a successful organisation:
> >>
> >> 1) Can we use the downstairs lobby area after the talk for discussion
> >> and  to serve refreshments? Is is OK if
> >> we serve some juice and crisps, and would there be a possibility to
> >> obtain glasses?
> >>
> >> 2) In order to receive the attendants, we would like to place a
> >> welcoming  table near the main entrance, or
> >> at the entrance to the lecture theatre. Are there tables available that
> >> we could displace accordingly (and
> >> rearrange after the talk)? We would like to invite donation to cover our
> >> expenses.
> >>
> >> 3) We will require access to the projector in LG18, if possible. Is the
> >> usage of these facilities straightforward,
> >> or would you recommend that we try to set up a test run earlier?
> >>
> >> 4) We would like to set up signs to point to our lecture. Could you let
> >> us know if there are other lectures
> >> going on in parallel, so that we can assure not to interfere with them?
> >>
> >> 5) Would it be possible to arrive early, i.e. around 2:30pm, in order to
> >> set up the equipment?
> >>
> >> 6) Are there facilities for recording (audio/video) of our event? If so,
> >> how could we make use of them?
> >>
> >> It would be very helpful if you can assist us with the above questions,
> >> or direct us towards the appropriate
> >> contact persons.
>  >>
> >> Thank you very much in advance for your help.
> >>
> >> Yours sincerely,
> >>
> >> Gunnar Möller
> >>
> >>
> >>
> =================================================================
> >>   Dr Gunnar Möller
> >>   Theory of Condensed Matter Group  /  Cambridge Zero Carbon Society
> >>   University of Cambridge, Physics Department
> >>   JJ Thomson Avenue
> >>   CB3 0HE Cambridge
> >>   +44 1223 337 005   /   gm360 at cam.ac.uk
> >>
> =================================================================
> >
> >
> >
> > Dr Kirsty Allen
> > Secretary of the Faculty Board of Law
> > Assistant Registrary, Academic Division
> > Faculty of Law
> > 10 West Road
> > Cambridge CB3 9DZ
> > Tel/Fax (Direct Dial): 01223 330049
> > Tel (Secretary; Ms Julie Boucher): 01223 330038
>  > Faculty Web Site: http://www.law.cam.ac.uk/
> >
> > This e-mail (and any files transmitted with it) is strictly confidential
> > and intended only for the use of the individual or organisation to whom
> > it
> > is addressed. It may contain information which is privileged.  If you are
> > not the intended recipient, you are notified that any dissemination,
> > distribution or copying of this e-mail is strictly prohibited. If you
> > have
> > received this e-mail in error, please notify the sender and destroy the
> > original message.  Thank you.
> >
> >
>
>
>
> Dr Kirsty Allen
> Secretary of the Faculty Board of Law
>  Assistant Registrary, Academic Division
> Faculty of Law
> 10 West Road
> Cambridge CB3 9DZ
> Tel/Fax (Direct Dial): 01223 330049
> Tel (Secretary; Ms Julie Boucher): 01223 330038
> Faculty Web Site: http://www.law.cam.ac.uk/
>
> This e-mail (and any files transmitted with it) is strictly confidential
> and intended only for the use of the individual or organisation to whom it
> is addressed. It may contain information which is privileged.  If you are
> not the intended recipient, you are notified that any dissemination,
> distribution or copying of this e-mail is strictly prohibited. If you have
> received this e-mail in error, please notify the sender and destroy the
> original message.  Thank you.
>
> _______________________________________________
> Committee mailing list
> Committee at zerocarbonnow.org
> http://mail.zerocarbonnow.org/mailman/listinfo/committee_zerocarbonnow.org
>
>


-- 
Stephen Stretton

Research Associate
Cambridge Centre for Climate Change Mitigation Research (4CMR)
Department of Land Economy
19 Silver Street, Cambridge. CB3 9EP.
Tel: 01223 764867 / Intl: +441223764867

1 Parker Street, Cambridge, CB1 1JL
Home 01223 721316 / Intl: +441223721316